{"id":41234,"date":"2021-05-17T09:03:02","date_gmt":"2021-05-17T09:03:02","guid":{"rendered":"https:\/\/www.testpreptraining.com\/tutorial\/?page_id=41234"},"modified":"2021-05-17T09:03:04","modified_gmt":"2021-05-17T09:03:04","slug":"overview-of-records-management-in-microsoft-365","status":"publish","type":"page","link":"https:\/\/www.testpreptraining.ai\/tutorial\/overview-of-records-management-in-microsoft-365\/","title":{"rendered":"Overview of records management in Microsoft 365"},"content":{"rendered":"\n<p><strong><a href=\"https:\/\/www.testpreptraining.ai\/tutorial\/exam-sc-900-microsoft-security-compliance-and-identity-fundamentals\/\" target=\"_blank\" rel=\"noreferrer noopener\">Go back to Tutorial<\/a><\/strong><\/p>\n\n\n\n<p>In this,we will learn and understand a brief about records management in Microsoft 365.<\/p>\n\n\n\n<p>Organizations of all types require a records-management solution to manage regulatory, legal, and business-critical records across their corporate data. Records management in Microsoft 365 helps an organization manage their legal obligations<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Firstly, provides the ability to demonstrate compliance with regulations<\/li><li>Secondly, increases efficiency with the regular disposition of items with no need to retain, no longer of value, or no longer need for business purposes.<\/li><\/ul>\n\n\n\n<h6 class=\"wp-block-heading\">Further, <strong><em>use the following capabilities to support your records management solution in Microsoft 365:<\/em><\/strong><\/h6>\n\n\n\n<ul class=\"wp-block-list\"><li>Firstly, label content as a record. Create and configure retention labels to mark content as a record that can then be applied by users or automatically applied by identifying sensitive information, keywords, or content types.<\/li><li>Secondly, migrate and manage your retention requirements with a file plan. By using a file plan, <ul><li>you can bring in an existing retention plan to Microsoft 365<\/li><li>build a new one for enhanced management capabilities.<\/li><\/ul><\/li><li>Then, configure retention and deletion settings with retention labels. <\/li><li>Now, start different retention periods when an event occurs with event-based retention.<\/li><li>After that, review and validate disposition with disposition reviews and proof of records deletion.<\/li><li>Next, export information about all disposed of items with the export option.<\/li><li>Lastly, set specific permissions for records manager functions in your organization to have the right access.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><a href=\"https:\/\/www.testpreptraining.ai\/exam-sc-900-microsoft-security-compliance-identity-fundamentals-free-practice-test\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/www.testpreptraining.ai\/tutorial\/wp-content\/uploads\/2021\/05\/sc-900-tests.png\" alt=\"Practice tests records management in Microsoft 365\"\/><\/a><\/figure><\/div>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Records<\/strong><\/h4>\n\n\n\n<p>When content declares as a record:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Firstly, restrictions placed on the items in terms of what actions to allow or block.<\/li><li>Secondly, additional activities about the item are logged.<\/li><li>Lastly, you have proof of disposition when the items are deleted at the end of their retention period.<\/li><\/ul>\n\n\n\n<p>Further, you use retention labels to mark content as a record, or a regulatory record. You can either publish those labels so that users and administrators can manually apply them to content or auto-apply those labels to content that you want to mark as a record or a regulatory record.<\/p>\n\n\n\n<p>By using retention labels to declare records, you can implement a single and consistent strategy for managing records across your Microsoft 365 environment.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Compare restrictions for what actions are allowed or blocked<\/strong><\/h4>\n\n\n\n<p>Use the following table to identify what restrictions places on content as a result of applying a standard retention label, and retention labels that mark content as a record or regulatory record. However, a standard retention label has retention settings and actions but doesn&#8217;t mark content as a record or a regulatory record.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"755\" height=\"443\" src=\"https:\/\/www.testpreptraining.ai\/tutorial\/wp-content\/uploads\/2021\/05\/900.png\" alt=\"records management in Microsoft 365\" class=\"wp-image-41256\" srcset=\"https:\/\/www.testpreptraining.ai\/tutorial\/wp-content\/uploads\/2021\/05\/900.png 755w, https:\/\/www.testpreptraining.ai\/tutorial\/wp-content\/uploads\/2021\/05\/900-682x400.png 682w\" sizes=\"auto, (max-width: 755px) 100vw, 755px\" \/><figcaption><strong>Image Source: Microsoft<\/strong><\/figcaption><\/figure><\/div>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><a href=\"https:\/\/www.testpreptraining.ai\/exam-sc-900-microsoft-security-compliance-identity-fundamentals-practice-exam\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/www.testpreptraining.ai\/tutorial\/wp-content\/uploads\/2021\/05\/sc-900-course.png\" alt=\"sc-900 online course\"\/><\/a><\/figure><\/div>\n\n\n\n<p><strong>Reference:<\/strong> <a href=\"https:\/\/docs.microsoft.com\/en-us\/microsoft-365\/compliance\/records-management?view=o365-worldwide\" target=\"_blank\" rel=\"noreferrer noopener\">Microsoft Documentation<\/a><\/p>\n\n\n\n<p><strong><a href=\"https:\/\/www.testpreptraining.ai\/tutorial\/exam-sc-900-microsoft-security-compliance-and-identity-fundamentals\/\" target=\"_blank\" rel=\"noreferrer noopener\">Go back to Tutorial<\/a><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Go back to Tutorial In this,we will learn and understand a brief about records management in Microsoft 365. Organizations of all types require a records-management solution to manage regulatory, legal, and business-critical records across their corporate data. Records management in Microsoft 365 helps an organization manage their legal obligations Firstly, provides the ability to demonstrate&#8230;<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"categories":[],"tags":[],"class_list":["post-41234","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Overview of records management in Microsoft 365<\/title>\n<meta name=\"description\" content=\"Upgrade your knowledge by understanding the records management in Microsoft 365. 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