C_TS452_1909 – SAP Sourcing and Procurement Interview Questions

C_TS452_1909 – SAP Certified Application Associate – SAP S/4HANA Sourcing and Procurement test was created to ensure that the candidate has the necessary sourcing and procurement knowledge and abilities for the consultant role. The SAP exam verifies that the candidate has a broad understanding of SAP and can apply it to projects in order to contribute to the planning and implementation phases’ success in a mentoring position.

SAP Sourcing and Procurement advance questions

What is SAP Sourcing and Procurement and how does it support procurement processes?

SAP Sourcing and Procurement is a comprehensive procurement solution provided by SAP that enables organizations to streamline procurement processes, improve operational efficiency, and reduce procurement costs. It supports procurement processes by providing a platform for managing procurement activities, from sourcing to payment, within a single system.

The key features and functionalities of SAP Sourcing and Procurement include:

Sourcing: Supports sourcing processes, enabling organizations to identify and select suppliers, negotiate contracts, and manage bidding and auction processes.
Contract Management: Provides a centralized repository for all procurement contracts, enabling organizations to manage contracts effectively.
Spend Analysis and Reporting: Enables organizations to analyze procurement spending, monitor supplier performance, and generate reports to support informed decision-making.
Supplier Evaluation: Supports supplier evaluation processes, enabling organizations to assess supplier performance and make informed decisions about supplier selection and management.
Procurement: Supports procurement processes, from purchase requisition to invoice processing, enabling organizations to acquire goods and services from suppliers in a timely and cost-effective manner.

In conclusion, SAP Sourcing and Procurement is a comprehensive procurement solution that supports procurement processes by providing a platform for managing procurement activities, from sourcing to payment, within a single system. The solution enables organizations to streamline procurement processes, improve operational efficiency, and reduce procurement costs.

How does SAP Sourcing and Procurement integrate with other SAP modules such as MM and SRM?

SAP Sourcing and Procurement integrates seamlessly with other SAP modules, such as Material Management (MM) and Supplier Relationship Management (SRM), to provide organizations with a comprehensive procurement solution. The integration of SAP Sourcing and Procurement with these other modules provides organizations with a unified view of procurement processes, enabling them to manage procurement activities more efficiently and effectively.

The integration between SAP Sourcing and Procurement and MM enables organizations to manage procurement processes, from sourcing to payment, within a single system. Also, the integration ensures that procurement activities are streamlined, reducing manual efforts and improving accuracy.

The integration between SAP Sourcing and Procurement and SRM provides organizations with a platform for managing supplier relationships, enabling them to monitor supplier performance, conduct supplier evaluations, and manage contracts. Further, the integration of SRM with SAP Sourcing and Procurement ensures that organizations have access to up-to-date information about suppliers, enabling them to make informed decisions about supplier selection and management.

In conclusion, the integration of SAP Sourcing and Procurement with other SAP modules, such as MM and SRM, provides organizations with a comprehensive procurement solution. The integration enables organizations to manage procurement processes more efficiently and effectively, improving operational efficiency and reducing procurement costs.

What is the role of SAP Sourcing in the procurement process?

SAP Sourcing is a key component of the SAP Sourcing and Procurement solution, and plays a critical role in the procurement process. SAP Sourcing is designed to streamline the sourcing process, enabling organizations to identify and select the best possible suppliers, negotiate favorable terms and conditions, and secure the best possible prices.

The role of SAP Sourcing in the procurement process can be summarized as follows:

Supplier Identification and Selection: SAP Sourcing helps organizations identify and select suppliers based on factors such as quality, delivery, and price.
Contract Negotiation: SAP Sourcing enables organizations to negotiate contracts with suppliers, ensuring that terms and conditions are favorable and meet organizational needs.
Bid Management: SAP Sourcing provides a platform for managing bidding and auction processes, enabling organizations to secure the best possible prices.
Supplier Performance Management: SAP Sourcing enables organizations to monitor supplier performance, ensuring that suppliers meet performance expectations.
Contract Management: SAP Sourcing provides a centralized repository for all procurement contracts, enabling organizations to manage contracts effectively.

In conclusion, SAP Sourcing plays a crucial role in the procurement process, enabling organizations to streamline sourcing processes, secure the best possible prices and terms, and monitor supplier performance to ensure that suppliers meet organizational needs.

Can you explain the difference between sourcing and procurement in SAP?

Sourcing and procurement are two distinct, yet interrelated, processes in SAP that are used to manage the acquisition of goods and services.

Sourcing refers to the process of identifying and selecting suppliers that can meet the organization’s needs and requirements. It includes activities such as market research, supplier selection, and contract negotiation. The goal of sourcing is to identify the best possible suppliers and secure the best possible prices and terms.

Procurement, on the other hand, is the process of acquiring goods and services from suppliers. It includes activities such as purchase requisition, purchase order placement, invoice processing, and payment. The goal of procurement is to ensure that the goods and services needed by the organization are acquired in a timely and cost-effective manner.

In SAP, sourcing and procurement processes are integrated into a single solution, SAP Sourcing and Procurement, to provide organizations with a comprehensive procurement solution. This solution enables organizations to streamline procurement processes, improve operational efficiency, and reduce procurement costs.

In conclusion, sourcing and procurement are two distinct processes in SAP, with sourcing focused on identifying and selecting suppliers, and procurement focused on acquiring goods and services from suppliers. Both processes are integrated into SAP Sourcing and Procurement to provide organizations with a comprehensive procurement solution.

What is the supplier evaluation process in SAP Sourcing and Procurement?

The supplier evaluation process in SAP Sourcing and Procurement helps organizations assess the performance of their suppliers and make informed decisions about supplier selection and management. The process typically includes the following steps:

Define Evaluation Criteria: Organizations define evaluation criteria, such as quality, delivery, and price, to assess supplier performance.
Collect Data: Data is collected from various sources, including purchase orders, invoices, and supplier performance feedback, to evaluate supplier performance.
Evaluate Suppliers: Suppliers are evaluated based on the defined criteria, and a score is assigned to each supplier to determine their overall performance.
Report Results: Results are reported to stakeholders, including procurement teams, suppliers, and other relevant departments, to inform decision-making.
Monitor Supplier Performance: Supplier performance is monitored on an ongoing basis, and the supplier evaluation process is repeated regularly to ensure that suppliers continue to meet organizational expectations.

In conclusion, the supplier evaluation process in SAP Sourcing and Procurement enables organizations to assess supplier performance and make informed decisions about supplier selection and management. This helps organizations to optimize procurement spend, reduce risks, and improve supplier relationships.

How does SAP Sourcing and Procurement support contract management?

SAP Sourcing and Procurement provides robust contract management capabilities to help organizations effectively manage procurement contracts. Some of the key features of SAP Sourcing and Procurement that support contract management include:

Contract Creation: Enables the creation of procurement contracts, including the negotiation and management of terms and conditions.
Contract Management Workflow: Automates the contract management workflow, reducing manual efforts and ensuring that contracts are approved and executed in a timely manner.
Contract Repository: Provides a centralized repository for all procurement contracts, enabling organizations to easily manage and access contracts.
Contract Monitoring: Monitors contract compliance, providing real-time insights into contract performance and enabling organizations to take corrective action as needed.
Contract Analytics: Offers advanced analytics capabilities, allowing organizations to analyze contract data and identify areas for optimization.
Electronic Signatures: Supports electronic signatures, enabling organizations to sign contracts electronically, reducing manual efforts and improving contract management efficiency.

In conclusion, SAP Sourcing and Procurement provides comprehensive contract management capabilities, enabling organizations to effectively manage procurement contracts and improve procurement performance.

What are the key features and functionalities of SAP Sourcing and Procurement?

SAP Sourcing and Procurement is a comprehensive procurement solution that provides a range of features and functionalities to streamline procurement processes and improve operational efficiency. Some of the key features and functionalities of SAP Sourcing and Procurement include:

Purchase Requisition Management: Enables the creation and management of purchase requisitions, allowing organizations to efficiently manage the procurement process.
Contract Management: Supports the creation, execution, and management of procurement contracts, providing a centralized repository for all procurement-related contracts.
Supplier Management: Offers a comprehensive supplier management system, enabling organizations to manage supplier information, track supplier performance, and monitor supplier compliance.
Invoice Processing: Automates the invoice processing workflow, reducing manual efforts and improving accuracy.
Spend Management: Provides real-time visibility into procurement spend, enabling organizations to monitor spend, identify areas for optimization, and reduce procurement costs.
Source-to-Pay Process Automation: Automates the entire source-to-pay process, including purchasing, invoicing, and payment, to increase efficiency and reduce manual efforts.
Reporting and Analytics: Offers advanced reporting and analytics capabilities, enabling organizations to gain insights into procurement performance and make data-driven decisions.

In conclusion, SAP Sourcing and Procurement is a comprehensive procurement solution that offers a range of features and functionalities to streamline procurement processes and improve operational efficiency.

How does SAP Sourcing and Procurement support spend analysis and reporting?

SAP Sourcing and Procurement provides robust spend analysis and reporting capabilities to help organizations gain insights into their procurement spend and identify areas for optimization.

Some of the features of SAP Sourcing and Procurement that support spend analysis and reporting include:

Spend Visualization: Provides a visual representation of procurement spend data, enabling users to quickly identify trends and areas for optimization.
Spend Classification: Enables organizations to classify procurement spend data by supplier, category, and other relevant criteria, providing deeper insights into spend patterns.
Spend Dashboards: Offers real-time spend dashboards that provide detailed insights into procurement spend, enabling users to monitor and manage spend effectively.
Reporting Tools: Comes with built-in reporting tools that allow users to create and export reports in various formats, such as PDF, Excel, and others.

In summary, SAP Sourcing and Procurement provides a comprehensive set of features to support spend analysis and reporting, helping organizations to optimize procurement spend and make informed decisions.

Can you describe the SAP Sourcing and Procurement user interface and how it supports procurement activities?

SAP Sourcing and Procurement is a software that helps organizations streamline their procurement process. The user interface provides a dashboard for procurement professionals to manage all procurement activities in a centralized manner. It offers features such as creating and managing purchase requisitions, executing and managing procurement contracts, processing invoices, and monitoring spend. The software supports procurement activities by automating manual processes, reducing errors, and providing real-time visibility into the procurement process. This enables procurement teams to make informed decisions, optimize spend, and drive efficiency in the procurement process.

How does SAP Sourcing and Procurement support supplier collaboration and communication?

SAP Sourcing and Procurement provides several features to support supplier collaboration and communication:

Supplier Portal: A secure, web-based platform that enables suppliers to access and manage procurement activities and data, including RFQs, quotes, purchase orders, invoices, and contract documents.
Supplier Evaluation: Allows companies to evaluate and score suppliers based on predefined criteria, such as quality, delivery performance, and cost.
Contract Management: Helps manage contracts and agreements with suppliers, including negotiation, approval, and renewal.
Supplier Performance Management: Provides insights into supplier performance, enabling proactive monitoring and improvement.
Supplier Collaboration: Facilitates collaboration between suppliers and procurement teams by enabling real-time communication and document sharing.

These features enable companies to enhance supplier communication and collaboration, improve supplier performance, and streamline procurement processes.

Basic questions - SAP Sourcing and Procurement

1.) Which activity is required to determine partner roles in the purchase of documents in C_TS452_1909 SAP?

Assign a partner schema to purchase document kinds that are applicable.

2.) Scrap expenses must be recorded in a separate account. Which characteristics can you use to impact account determination behavior in C_TS452_1909SAP?

Plant and movement type.

3.) There may be multiple company codes and purchasing organizations in a multinational enterprise. How can you reduce the work required to maintain price conditions within such a group?

Using a reference purchasing organization is a good idea.

4.) When you submit a product’s movement in a facility, how does the system determine the business code in C_TS452_1909 SAP?

Ans – Each client’s plant is unique, and it can only belong to one company code.

5.) Which documents must be classified when employing a traditional release procedure?

Purchase orders, JIT delivery schedules.

6.) You buy non-stock materials on a regular basis. What do you need to do to allow the system to suggest specific accounts automatically in C_TS452_1909 SAP?

Assign transaction keys to account assignment categories, if applicable.

7.) Each plant in your corporation code requires its own purchasing organization for your project. What should you think about while putting together an organizational structure like this?

Each purchasing organization’s vendor master data and information records are unique.

8.) What can the confirmation control key be used for in C_TS452_1909 SAP?

For inbound delivery, the confirmation sequence and document type are important.

9.) You’re putting together a blanket purchase order with item category B. In this process, which tab appears on the purchase order?

Limits are the tab that becomes visible on the purchase order in this process.

10.) What happens when you send a logistics invoice for a purchase order you’ve received in C_TS452_1909 SAP?

Purchase order history is updated and accounting papers are prepared.

When a user creates a purchase order with a delivery date in the past, the standard system displays a configurable system message.

11.) What settings do you need to make in order for such purchase orders to be issued exclusively by authorized users?

Copy the system message to a new version, mark it as an error message, and assign the version to the permitted users using the user parameter MSV.

12.) In which field do you control the creation of a scheduling agreement with release documentation in C_TS452_1909 SAP?

Profile for Creating a Release is the field you control the creation of a scheduling agreement with release documentation.

13.) For some raw materials, you want to use automatic conversion of purchase requisitions into purchase orders. What are the conditions that must be met?

The purchase requisition is assigned to a source of supply with valid conditions.
The Automatic Purchase Order indicator is established in the business partner master record’s purchasing data.
The Automatic Purchase Order indicator is established in the material master record’s plant-specific purchasing data.

14.) You wish to create an account determination that combines together multiple different material kinds on the same account. What are you supposed to do?

Assign the material types the same account category reference.

15.) What are some of the primary characteristics of the SAP Smart Business purchasing analytics key performance indicators (KPIs) tiles in C_TS452_1909 SAP?

After each start of the evaluation, the chart fragments on a tile are updated.
Different colors can be used to symbolize different alert thresholds on the tiles.

16.) You want to buy a certain amount of low-value material over a period of time. What kind of purchase agreement is ideal for this situation in C_TS452_1909 SAP?

Blanket Purchase Order is the type of purchasing document that is best suited for this purpose.

17.) You wish to turn all of your buy requisitions into purchase orders at once. What functions are available to you?

In the Create Purchase Order app, run the automatic purchase order creation, use the assignment list, and use the document overview (ME21N).

18.) In SAP S/4HANA, you need to manually post an initial stock entry for a material. You should be able to enter a quantity as well as a dollar amount. What are your options?

Use transaction MIGO in SAP GUI and the Post Goods Movements app in SAP Fiori launchpad.

19.) You must ensure that consignment purchase orders have a distinct number range than other purchase orders in your project. What are you supposed to do?

Create a new document type and assign only this kind the item category for consignment.

20.) What are any contract-specific SAP Smart Business key performance indicators (KPIs) in C_TS452_1909 SAP?

Breach of contract
Contracts that have not been used
Value contract consumption

21.) You want to generate a delivery schedule for a scheduling agreement automatically. What is the best way to accomplish this?

Through material requirements planning (MRP) is the best way to accomplish this.

22.) You submit newly made purchase orders to a supplier by email, but modifications in quantity or price must be sent via fax. What conditions must be met?

In the access sequence, the Exclusive indicator is turned on.
In Customizing, the New Message Determination Process for Change Messages indicator is enabled.
For printing adjustments, the Price and Quantity fields are important.

23.) What should you do if you want MRP live to make scheduled orders for items that were purchased elsewhere in C_TS452_1909 SAP?

PPH MRP SOURCING BADI => BAdl PPH MRP SOURCING BADI => BAdl PPH MRP SOURC SOS DET ADJUST

24.) In purchasing, what can you regulate using a document type in C_TS452_1909 SAP?

Document kinds are linked by a number range.
Item categories that are permitted

25.) The invoice verification clerks at your organisation utilise the Release Blocked Invoices app. For what types of blocked invoices can they use the automated release feature?

Variances have caused invoices to be disallowed.

26.) Can you have open items in the GR/IR clearing account in which circumstances in C_TS452_1909 SAP?

For a purchase order item, there are quantity variations between goods receipts and invoice receipts.

27.) When it comes to purchasing documents, your organisation follows the traditional release procedure. Approvers must have the right authorization for which configuration object?

Release code is the configuration object that approvers must have the appropriate authorization for.

28.) You only buy certain materials on consignment. Instead of conventional purchase requisitions for these materials, you want material requirements planning (MRP) to construct consignment purchase requisitions designated to a vendor.

In the material master record, create a special procurement key/type for consignment.
Make at least one supply source for consignment.

29.) Which SAP Fiori design philosophy aims to create a single user experience? one use case per application, with up to three screens per application in C_TS452_1909 SAP?

Processing time in the purchasing department
Processing time for goods received
Timetable for delivery

30.) Can you build up the flexible workflow for purchase order approval for particular characteristics in C_TS452_1909 SAP?

Material Group
Currency
Document type

31.) You’re filling up a supplier invoice for a completed purchase order. What information may you use to post the invoice as a reference?

Bill of lading number
Delivery note number
Purchase order number

32.) For a certain material, Supplier A should be automatically offered as the primary supplier. What are your options?

Mark the vendor as fixed using the source list.
In the information record, use the Regular Supplier indicator.

33.) What can an output condition record contain in C_TS452_1909 SAP?

Partner function
Output medium
Output time

34.) What determines which item categories you’re authorised to utilise in a purchase document when creating new items?

Document type determines the item category you are authorized to utilize in a purchase document when creating new items.

35.) How does setting the Freeze Book Inventory signal in a physical inventory document header affect the result?

At the start of the count, the book inventory is determined and recorded in the physical inventory document.

36.) The invoice verification clerks at your company work using Release Blocked Invoices. Can they use the automatic release option for particular types of blocked invoices?